Data Privacy Statement

Legal Information
Deutsche Bank
Applicant PRIVACY NOTICE

Please read this privacy notice carefully as it sets out how and why Deutsche Bank AG (including its relevant affiliated companies) ("DB") uses your personal information when you apply for a job with us, as well as explaining certain legal rights that you have under data protection laws. Note that the DB entity that is responsible for your personal information will typically be the relevant DB entity based in the country that you are applying to work in. If you have any questions or concerns about this privacy notice, please see the 'how can you contact us’ section at the end.

What information do we collect?

You can browse our recruitment site and search for jobs without giving us any personal information about yourself, although please note that we do use cookies on our website that gather certain data from our website users, e.g. how many times a particular page was viewed (see our cookies policy for further information https://www.db.com/company/en/data-protection.htm). In completing our online application form or submitting your CV to us via this website, you will need to give us personal information about yourself, such as:

  • name;
  • address (including post code);
  • telephone numbers
  • email address;
  • national identification/security number (where applicable);
  • employment history;
  • qualifications; and
  • in certain countries only, reference details (contact information of two individuals, including their name, address and telephone number).

Depending on the country you are applying to work in, we may also ask for the information listed below where we are legally permitted to do so, to monitor diversity and equal opportunities within DB's workforce. However, this is purely optional, so you do not have to provide us with the following information if you prefer not to.

Voluntary Information

  • date of birth;
  • nationality;
  • visa/work permit;
  • gender;
  • race/ethnicity (where applicable);
  • Veteran status (US only);
  • Sexual identity and/ or orientation (where applicable); and
  • disability (where applicable and including whether any reasonable adjustments are required for interviews/assessments).

We do not use this information in any hiring related decision. For further information see below under “How do we use your personal information?”   

Aside from the information you provide to us directly, we may also find information about you from other sources, for example, from websites where you have voluntarily made your personal information publicly available (e.g. LinkedIn.com). In some countries we are required to inform you of the legal basis permitting us to collect and handle your personal information. The answer is that we do this to enter into a contract with you, or because it is necessary in DB’s legitimate interests as an employer.

How do we use your personal information?

We will use your personal information for the following purposes:

  • to assess your suitability for employment with us and in any subsequent interviewing/assessment process. This may relate to the specific role that you have applied for or similar roles that we may have available. Copies of the information you submit and any further correspondence will be retained in order to progress your job application and as a record of our employment and fair access processes (see further detail below in 'how long do we keep your personal information'); and
  • to monitor diversity and equal opportunities within DB where we are legally permitted to do so, by analysing any supplementary information you provide to us voluntarily (see above in ‘what information do we collect’). We do not use the Voluntary Information in any hiring related decision and it is only used in an anonymised, aggregated form.
     

We may use email or telephone to contact you to discuss your application and in certain countries (with the exception of Germany), if you are successful in your application, we will contact your referees to obtain references about you.
Please note that if your application is successful and you are offered a permanent or temporary position with DB, you will be required to undergo certain background checks before we formalise your employment with us. Depending on the country you are applying to work in, this may include, verifying your academic/professional qualifications, employment history, credit history, criminal records and medical history. However, we will only ask you to undergo relevant background screening checks at the final stage of the recruitment process and at such time, you will:

  • receive further information about how your personal information will be used in the background screening process, as well as your rights in respect of your personal information; and
  • in certain countries, be asked to provide your written consent to DB conducting such background checks.

Is your personal information transferred overseas?

When you apply for a job with DB, your personal information will be processed by the relevant DB group entity situated in the country in which you are accessing the recruitment site and the country in which you are applying to work, if different, or else in a country where DB has centralised its processes for managing applications for efficiency. Due to the global nature of DB, it may be necessary to send your personal information to countries which have a different standard of data protection than the country in which you are situated. However, we have put in place contractual or other appropriate protections to ensure that your information is safeguarded to the same standards globally.

Switzerland

When applying for a job with DB in Switzerland, please be informed that your personal data may be processed by DB HR functions located outside Switzerland, namely in the European Union, United Kingdom or in exceptional cases in India, the United States, the UAE, Singapore or Hongkong. India, the United States, UAE, Singapore and Hongkong do not provide the same level of data protection which means that you may not benefit from the same data protection rights under Swiss law and the data may be accessed by foreign authorities. By accepting the terms & conditions you consent that your data may be shared with DB HR located within these countries.

Who do we share your information with?

Sometimes we engage third party agencies to aid the recruitment process. If you have come to DB via this route, your CV and other details will be shared with us by our nominated recruitment agency in the country in which you are applying to work. We will handle any personal information about you that we receive from the recruitment agency in accordance with this privacy notice. For information about how the agency handles your personal information, please ask to see its privacy notice.

We may also share your personal information as necessary with other service providers acting on our behalf, who will only use the information to provide that service. However, we will retain control of your data and any third-party service provider that we use must act in accordance with our instructions and our information security requirements. We may also share your personal information with a purchaser or potential purchaser of our business.

Internally your personal information will be available to relevant recruitment staff, hiring managers and other relevant business and HR employees on a need-to-know basis. In some circumstances, we may have to disclose your personal information, within DB or externally, for legal, regulatory or risk management purposes, such as where a court or the police, or other law enforcement agency or regulatory body has asked us for it.

What rights do you have regarding your personal information?

You may have various legal rights in relation to your personal information, depending on where DB collects or stores it, such as the right to complain to the relevant data protection regulator.
If you believe that any of the information held by us about you is incorrect, or you would like a copy of the personal information that we hold about you, please contact us (using the email address or telephone numbers for your region set out at the end of this privacy notice).
You can also withdraw your application at any time, or ask us to delete your information from our systems as explained in 'how long do we keep your personal information'.

How do we keep your personal information secure?

We are committed to ensuring that any personal information that you provide to us when applying for a job is kept secure in accordance with our policies and procedures. These include appropriate physical and technological security measures, such as, access controls and careful selection of staff and third-party service providers.

How long do we keep your personal information?

Where you apply for a specific job role, we will generally retain your data until the end of the application process, or if you submit a speculative application, for a period of three months from that date. However, whether you apply for a specific job role or submit a speculative application, you can choose to allow us to keep your data for a maximum period of 24 months so that we can notify you in case suitable roles become available in the future. Your data will be deleted in accordance with the option you select during the online application process unless we need to continue to hold some details about you after your relationship with us has ended for legal and regulatory purposes.

How can you contact us?

Any questions or concerns may be directed to the Deutsche Bank Human Resources helpdesk in your region at the telephone numbers listed below.

Americas: +1 212 250 2520
Asia Pacific: +9180 66211234
Continental Europe: Please call either the German or UK / US number
Deutschland: +49 (0)800 3331115
Switzerland: +41 22 739 0303
UK and Ireland: +44 207 545 5588

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