At Deutsche Bank (DB), we are committed to protecting the privacy and personal data of every candidate. This privacy policy outlines how we collect, use, store, and protect your personal information during the recruitment process, in accordance with the EU General Data Protection Regulation (GDPR), the UK GDPR, the UK Data Protection Act 2018, and the Irish Data Protection Act 2018.

1. Data We Collect

We may collect and process the following types of personal data:

• Contact details (e.g. name, address, phone number, email address)
• CVs, application forms, and cover letters
• Details of your qualifications, skills, experience, and employment history
• Information about any disability or health condition

2. Purpose Data Processing

Your personal data will be used solely for recruitment and selection purposes, including:

• Assessing your suitability for the role
• Communicating with you about your application
• Implementing reasonable adjustments to ensure an equitable recruitment process
• Monitoring diversity and inclusion
• Monitoring the application and interview process to enhance and refine our policies and procedures
• Fulfilling legal or regulatory requirements

3. Legal Basis for Processing

We process your personal data based on legitimate interests and by collecting your consent prior to processing your personal data and, where applicable, to comply with our legal obligations.

As part of the recruitment process, you may choose to disclose information about a disability or health condition to enable us to put in place any reasonable adjustments or support required. This information constitutes special category personal data and will only be processed with your explicit consent. Such data will only be shared strictly on a need-to-know basis and only with relevant individuals (for example, hiring managers, DB’s Occupational Health team and our Health & Safety team) to facilitate reasonable adjustments during the recruitment process. Where you apply for a specific job role, we will generally retain your data until the end of the application process. We do not use this information in any hiring related decision making at a later stage.

4. Data Sharing

As described above, your personal data may be shared internally with members of the HR and recruitment teams, as well as third party recruitment partners such as Robert Walters. We will not share your information with third parties unless required by law or with your consent.

5. Data Security and Retention

We take appropriate technical and organisational measures to safeguard your data against unauthorised access, loss, or misuse. Your data will be retained only for as long as necessary to fulfil the recruitment purposes or comply with legal requirements. Unsuccessful candidate data will normally be deleted after six months, unless you consent to us retaining your details for future opportunities.

6. Your Rights

You have the following rights regarding your personal data:

• Access to your data
• Rectification of inaccurate or incomplete data
• Erasure of your data (“right to be forgotten”)
• Restriction or objection to processing
• Data portability
• Withdrawal of consent at any time, where applicable

To exercise any of your rights, you may contact our Data Protection Officer at dpo@db.com.

7. Contact and Complaints

If you have any questions about this privacy policy or how your data is handled, please contact our Data Protection Officer using the email address provided above. If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). You can do so by visiting the ICO’s website at Information Commissioner's Office.

We are dedicated to fostering an inclusive and supportive recruitment process for all candidates. If you require any adjustments or additional support, please let us know. You can request assistance by contacting our Adjustments Concierge service at adjustmentsconcierge@db.com, who can provide support during the application and interview stages.

For further detail on how we process your personal data, please see our candidate privacy policy.